Features · Fee collection

Fee collection that chases itself.

Recurring invoices, online payment, automatic reminders and a clear view of what is still outstanding. Stop chasing payments by hand.

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Invoices raised on schedule, per batch
UPI, cards and net banking from a payment link
Reminders on pending dues, sent automatically

Fee details in PartApp: paid and unpaid students with Send Reminder buttons

Automaticreminders on every pending due

Liveoutstanding total, not a month-end sum

Every paymentproduces a digital receipt for both sides

The problem

The problem with collecting fees manually

Fee collection is the reason most academies finally move off paper. It is the task that scales worst: every additional student adds another reminder to send, another receipt to write, and another line to reconcile at the end of the month.

Reminders sent one by one, when someone has time
Receipts written by hand, then disputed
Cash reconciled at the end of the month
Nobody can say what is outstanding right now

With PartApp

Reminders go out on their own, even on busy days
Every payment produces a receipt in the app
Payments recorded against invoices as they arrive
A live pending-dues figure, by batch and by age

In most academies fee collection is a monthly scramble: a register or spreadsheet of who has paid, reminders sent one by one over WhatsApp, receipts written by hand, cash reconciled at the end of the month. It works until the student count grows. Then payments get missed, reminders go to the wrong parent, and receipts are disputed.

How it works

From invoice to receipt, on its own

1Set the fee once
Define the fee structure per batch. Mid-cycle joiners are billed from their start date.
2Invoices go out
PartApp raises invoices on schedule and sends parents a payment link.
3Parents pay online
UPI, credit or debit card, or net banking. No portal to log into.
4Receipt and reconciliation
Every payment produces a receipt and updates your outstanding total.

What you get

How PartApp handles it

Recurring invoices

Set a fee structure once per batch and PartApp raises invoices on schedule. New students joining mid-cycle are billed correctly from their start date.

Payment the way parents already pay

UPI, credit or debit card, or net banking from the payment link in the app. No separate portal and no bank details to type in each time.

Reminders that go out on their own

Pending dues trigger reminders automatically. They keep going out on the days when the office is busy with everything else.

Digital receipts

Every payment produces a receipt for both sides. Disputes about a cash payment three months ago stop happening, because there is a record neither party has to keep.

Knowing where you stand

Pending-dues analytics show the outstanding total, which batches it sits in and how long it has been outstanding, as a live figure.

Cash still counts

Cash payments are recorded against the invoice, so fee history and the outstanding total stay accurate even where some families pay in person.

What changes in the first month

Academies are not losing money to refusals. They lose it to follow-up.

The visible change is usually not the invoicing, it is the reminders. Follow-up that depends on someone having time is the first thing to slip. A reminder that sends itself does not care how busy the office was that week, and that alone tends to move the outstanding figure.

The second change is quieter. Once every payment produces a receipt automatically, month-end reconciliation stops being an exercise in reconstructing what happened. "Did this family pay in March?" has an answer neither side has to remember.

Day 1Invoice raised and payment link sent
Day 3Reminder goes out automatically
Still pendingReminders keep going, nobody has to chase
Paid by UPIReceipt issued, outstanding total updated

No one in the office had to remember any of these steps.

Connected

How it fits with the rest of PartApp

Fee collection reads from student management so invoices follow the right batch, sends its reminders through parent communication, and sits beside payroll so money in and money out live in one system.

Draws onStudent managementRecords, batches and role-based access.

Fee collection

FeedsParent communicationAlerts and updates that send themselves.PayrollTrainer pay built from classes actually taught.

Who it's for

Where it matters most

Dance academies

Monthly batches with recurring fees.

Coaching institutes

Term-based fees across many batches.

Music academies

Billing per class or per month.

Common questions

Can parents pay in cash and still have it recorded?

Yes. Cash payments are recorded against the invoice so the student's fee history and your outstanding total stay accurate, even where some families continue to pay in person.

What happens when a student joins halfway through a month?

The invoice is raised from their start date rather than the full cycle, so the first month does not need a manual adjustment or a discount worked out by hand.

Do reminders keep going out if we forget?

Yes. Reminders are triggered by the pending due itself, not by someone remembering to send them, which is why collection tends to improve most in the months the office is busiest.